Events, gatherings and venues

Overview of current guidelines

Face coveringsRequired
Physical distancing, at least 6 feetRecommended

Food consumption

Physical distancing required
Size/Occupancy limit50% capacity

Recognized Student Organizations

  • Events or activities open to the public and/or students outside of the club's membership:
  • Meetings, activities, or other gatherings for club members only:
    • Follow all relevant University guidance and policies. No registration required.

Departments

  • Events or activities open to more than just current ISU faculty, staff, or students:
  • Meetings, activities, or other gatherings for current ISU faculty, staff, or students that do not require coordination of outside services by other university departments:
    • Follow all relevant University guidance and policies. No registration required.

Third-parties (Non-ISU Organizations)


Guidance for Events and Gatherings

The following guidance is for all gatherings at Iowa State University, including but not limited to meetings, events, and other programs taking place on ISU indoor and outdoor facilities and properties. Further, this guidance is intended for all ISU-directed events, meetings, and other programs taking place off campus.

  • Please visit the University Event Authorization system for more information.
  • Any ISU Extension and Outreach-directed events, meetings, and other programs taking place off-campus and across the state should follow the guidance provided at the Open for Iowa website.
  • To the extent state or federal rules/guidelines are more restrictive, the more restrictive requirements will apply.

Contingency planning and enforcement

  • As the COVID-19 situation evolves and guidance from government and public health agencies is refined, event organizers should create emergency contingency plans for how to modify, postpone, cancel, or virtualize event(s).
  • Instruct individuals to stay home if they have symptoms of COVID-19 or are feeling sick.
  • Venue staff and event organizers should be knowledgeable of and be able to enforce current COVID-19 public health guidance and ISU guidelines.
  • Signage regarding attendee direction, sanitizing surfaces, and health behaviors is available on ISU’s COVID-19 Response page.

High-risk individuals

  • Individuals defined as high risk for severe illness from COVID-19 by the CDC or individuals who live with someone who is high risk should consider avoiding what the CDC considers high-risk gatherings.

Face coverings required

  • Face coverings are required at all gatherings for visitors, event attendees and participants, faculty, staff, and students everywhere on ISU property, indoors or outdoors.
  • Face coverings are required for all ISU-directed events, meetings, and other programs taking place off campus.
  • Face coverings must cover the nose and mouth.

Physical distancing recommended

  • Physical distancing (6 feet between individuals) is recommended at all times by visitors, event attendees and participants, faculty, staff, and students everywhere on ISU property, indoors or outdoors.
  • Physical distancing is recommended for attendees at all ISU-directed events, meetings, and other programs taking place off campus.

50% occupancy restriction

  • The number of attendees may not exceed 50% of the gathering space’s capacity.

Food service requirements

  • No self-service meals are allowed.
  • All food items should be prepackaged or preassembled.
  • All food items should be distributed by event staff and not directly accessible by attendees.
  • Food and drinks may only be consumed if six-foot physical distancing can be maintained between individuals eating alone and between groups that are made up of individuals from the same household

Best practices

  • Make remote participation available when possible.
  • Hold gatherings outdoors when possible.
  • Have widely available handwashing stations and/or hand sanitizer stations